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Archived agendas and meeting papers


Agenda image



Meeting  agenda


 Meeting Papers 


April agenda 

 Planning meeting minutes February and March   Draft minutes from Council meeting 20-3-23   Completed planning

applications  Monthly bank reconciliations:  Current account    Savings Account  

  Audit Papers:  Annual Governance and Accountability Return            Dates for public to inspect the accounts   

Statement of variances and explanation of reserves           Annual Bank Reconciliation        Annual expenditure 2022-23 

  Financial Report      Accounts to be paid                 

Annual Parish Meeting Agenda 

 Draft minutes from Annual Parish Meeting 2022  P

March agenda 

Draft minutes January meeting February meeting  Minutes from planning meeting 13.3.23

Completed planning applications   Bank reconciliation current account   Financial report 

Receipts and payments spreadsheet   Accounts to be paid 

February Agenda 

February Planning meeting minutes   Completed planning applications   Payment of accounts   Aggregate receipts and payments for the audit year   

Financial report   Financial Risk Assessment form  Assets and Land Risk Assessment form   Internal Control form   

 Bank reconciliations:  December and January 

January agenda 

Draft minutes December   Planning Committee Meeting minutes  Financial Report

  Bank reconciliation   Financial Report    January-2023-Authorisation-Sheets-for-Payment of accounts   Great-Barton-Spread-Sheet-2023-24    Clerks-Financial-Report-January-2023


December agenda 

Payment of accounts 

December Planning Agenda


November Full Council Agenda


November Planning Agenda


November Finance Agenda


October Full Council Agenda


September Agenda


July Agenda 


Planning Agenda December 2022           Minutes November Planning Meeting


Draft Minutes October Meeting



 Planning Agenda November 2022         Draft Minutes July Planning Meeting


 Finance Agenda November 2022           Draft Minutes 2021 Finance Committee Meeting


Draft Minutes September Meeting   Bank Reconciliation     Financial Report     Payments of Accounts Schedule

 VAS Report - Cllr. G. James


  Draft Minutes July Meeting   Payment of Accounts


Draft minutes June meeting   Completed planning applications  Ben Wragg/Thurston FC amenity land Presentation to Thurston Parish Council -  Site location and detail  Draft planning meeting minutes 11/7/2022   Payment of accounts   Financial Report   Receipts and payments for Q1  

June agenda  Summary of amendments to Financial Regulations  Draft minutes May 2022  Planning committee meeting minutes   Completed planning applications   LGA Code of Conduct link under May's agenda  Payment of accounts  Financial Report 
May agenda 

Planning application  Draft minutes April   Annual Governance and Accountability Return 2021/22   Statement of variances and explanation of reserves  Councillors on exisiting committees 2022  Committees terms of reference   Risk assessments - assets   Financial and Procedural   LGA Code of Conduct  Effectiveness and Scope of internal audit  Accounts to be paid  Financial Report   Annual Governance and Accountability Return  Statement of Variances and Explanation of Reserves Annual bank reconciliation  2021-22 Cashbook

Internal Audit Report

April Agenda  Planning application DC/22/0495/RM details  Draft minutes March 2022    Draft Planning Committee Meeting minutes   Completed planning applications   Accounts to be paid  Financial Report     Payments and Receipts for 2021-2022  
Annual Parish Meeting Agenda   
March Agenda   Highways Issues   Conyers Green Residents Consultation  Draft minutes February   Draft Planning Committee meeting minutes   Completed planning applications  Newsletter advertising policy  Payment of Accounts   Report from Financial Officer  Council's assets report 
February agenda Planning applications: Winslade, The Park;  Vicarage Grove, The Park; Hedgerows, School Road.   Draft minutes January 2022;   Completed planning applications;    Planning meeting minutes; Draft Internet banking risk assessment policy;  Procurement thresholds update;  Accounts to be paid; Report from the Financial Officer Payments and receipts to date 
January Agenda Planning application  Draft minutes December   Completed planning applications  Draft Planning Committee minutes   Maple Green map Payment of Accounts  Financial Report  Proposed newsletter advertising rates  
December Agenda   Draft minutes November  Completed planning applications   November Finance Committee meeting minutes - annual budget proposals   GDPR policy amendments 3 year objectives  Financial Report  Payment of Accounts Receipts and payments for YTD  
November agenda  Draft minutes October Council meeting    Draft minutes November Finance Committee meeting  GDPR amendments  Planning committee meeting draft minutes  Completed planning applications   Payment of accounts for November   Meeting dates 2022 Financial Report 
October agenda  Draft Minutes September    Payment of accounts  Financial Report   GDPR Amendments  Completed planning applications 
September agenda  Draft minutes July and August    Planning Committee meeting minutes  Completed planning application   Sustainable Settlements Matrix   Internet banking risk assessment   Draft 3 year objectives   Footpath cutting schedule  Financial Report   Aggregate receipts and payments   Payment of Accounts  
August agenda   
July agenda 

Draft minutes June  Draft Planning Meeting Minutes July  Financial Report  Payment of accounts   Financial Report  List of receipts and payments  Completed planning applications  Council's 3 year objectives 




The Parish Council meets in the community room at the Village Hall on the 3rd Monday of each month. The meetings start at 7.30 pm (except for April's meeting which starts at 6.30 pm and is immediately followed by the Annual Parish Meeting at 7.30pm).  Agendas will be published at least 3 days before the meeting.

Members of the public are politely reminded that any Parish Council meeting may be filmed.  A person may not orally report or comment about a meeting as it takes place if he/she is present at the meeting of a Parish Council or its committees but otherwise may:

a) film, photograph or make an audio recording of a meeting;

b) use any other means for enabling persons not present to see or hear proceedings at a meeting as it takes place or later;

c) report or comment on the proceedings in writing during or after a meeting or orally report or comment after the meeting.  

Dates of meetings in 2022: 




Full Council Meeting Dates 

Planning Meeting Dates 

20th  March

13th March 

17th April & Annual Parish Meeting 

To be announced 

22nd  May

15th May 

19th  June

12th June 

17th  July

10th July 

*21st August-if needed*

14th August 

18th September 

11th September 

16th October 

9th October 

 Finance Committee to be arranged 


21st November 

13th November 


11th December 

4th December 




The agenda for each meeting follows the format shown here:

Public session

County Councillor's Report

Borough Councillor's Report

Chairman's welcome and to receive apologies for absence

Declarations of interest

To sign the minutes of the last meeting as a true record

Matters arising

Chairman's report

Councillor's reports

Clerk's report

Planning Issues


Payment of Accounts

Urgent Business

Closing public session

The full agenda will be available on the website at least 3 days before each meeting.